Where to Obtain Documents
Below is a listing of the types of documents and where you can obtain them. Select the document to learn more.
Attention: Please note that as of July 1st, 2013, we will no longer be issuing authentications or apostilles for FBI Clearances with the FBI Affidavit. Please contact the U.S. Department of State, Office of Authentications for authentication or apostille on this document
Birth and Death Certificates
Marriage License and Single Status Letter
A certified marriage license can be obtained from the County Clerk Offices where the marriage was conducted.
Divorce decree-This is the document prepared by the court, setting forth the terms and conditions of the divorce. It is signed by the judge and filed with the Court Clerk of the County where the decree was issued. District court where the divorce was recorded.
Bureau of Criminal Identification (BCI)
Power of Attorney, Survival Certificates
A non-attorney notary is not allowed to draft legal documents. Therefore, if the foreign country sends a template or example-document, please ensure that the verbiage of the document does not mention the notary.
Certificates of free sale
County/City Police Clearance Center
County and City Police department. The Document should be notarized by the police department.
Please make sure the doctor signs in the presence of a notary. No other variation will be accepted. Many adoption agencies are aware of this policy and will instruct their families accordingly. Occasionally, agencies will suggest the patient sign a statement in the presence of a notary; this format is not accepted. Notarization of the patient's signature does NOT meet the requirements for the authentication process.
The applicant should sign an affidavit statement in the presence of the notary.
The employer must sign in the presence of the notary. Jurat or Acknowledgment language is required.
FBI Fingerprint Cards
Fingerprint cards should be attached to an affidavit stating their authenticity. The notary may use a jurat paragraph in witnessing the affiant's signature.
Very few documents are eligible for copy certification. Please remember the copy certifications do not require a signature from the applicant. Proper wording reveals that the notary is certifying that the document is a true and accurate photocopy of the original. If the document you wish to copy-certify does not appear on the list below please contact our office to find out how to proceed.
The Department of Homeland Security allows families to act as the custodian of the I-171H. The applicant should present the document to a notary. Copy certification language is required.
The passport holder does not sign anywhere on the certification. The notary must make the photocopy. Copy certification language is required.
If the foreign country asks for a photocopy of a professional license, the owner of the license must present the original document to the notary. Copy certification language is required.
Corporation documents must be notarized at the Department of Commerce. Certified copies alone are not sufficient for authentication purposes.
Obtain the diploma from the records or Administrative office of the school. The diploma must be signed by the registrar, principal, or the president of the school.
Obtain the diploma from the records or administrative office of the school. The Diploma must be signed by the registrar, principal, or the president of the school in the presence of a notary. The seal must be accompanied by a Jurat paragraph or certificate.
Note: Notaries are not allowed to certify public documents. All copies must be certified by the government office that holds the record. Please ensure all documents are from Utah.